Administration Requirements for VCUR 2006 Invoice-Based Reimbursement
The following information is one part of POSP's Program Guidelines. Please reference
the complete guidelines as needed.
VCUR 2006 reimbursements will be processed within 30 days from
the time the request for reimbursement is received by POSP. Upon
receipt, POSP will review the reimbursement form for completeness
and match the invoices to the form to process the payment. Please
note that incomplete submissions will not be processed and the
clinic/physician will be notified if there is a problem. Physicians
will receive a statement detailing the reimbursement they
receive.
POSP will not process reimbursement forms that are more than six
months old.
The steps for requesting a reimbursement are:
1. Collect all of the eligible invoices received in the month
for the clinic. Review the
VCUR 2006 Eligible Items list to ensure the
costs are eligible.
2. Complete the VCUR 2006 Reimbursement
Form. Clinics should submit all invoices for the calendar month
together with one form. POSP will process only one reimbursement
submission for each calendar month.
a. List all of the expenses in the
appropriate category. If there is more than one invoice for a
specific type of cost, add another line or record it in the “other”
category.
b. Fees that are paid once to cover
several months (e.g., quarterly or yearly payments) will be
reimbursed monthly by POSP. Submit the invoice one time for the
time period, and then include the expenditure on the reimbursement
form each month. When the fees are renewed, the new invoice must be
provided.
c. List all physicians on the
reimbursement form. For the reimbursement calculation, POSP will
divide the costs equally among all of the physicians unless
alternate percentages are provided.
d. Attach copies of the invoices and
ensure they are legible.
e. Sign the form to authorize
payment.
f. Check to ensure that the
reimbursement form is completely filled out, all invoices are
attached, and that they are all readable. Incomplete submissions
will not be processed.
3. Submit in one of the following three ways:
(preferred method)
Fax: 780.452.1869
Mail to:
Physician Office System Program
Suite 200, 12431 Stony Plain Road NW
Edmonton AB T5N 3N3
Invoices may be submitted for more than one month at a
time, but a separate reimbursement form is required for each month
as there is a monthly maximum for reimbursement.