Funding Eligibility – VCUR 2006 EMR Solutions

1. Participants using a VCUR 2006 EMR are eligible for invoice-based reimbursement until such time as POSP funding becomes contingent on transitioning to a VCUR 2008 EMR solution. The following guidelines apply:

1. POSP will reimburse only for items identified in the list of eligible items (see VCUR 2006 Eligible Items).
2. Physicians may submit invoices for reimbursement of failing and obsolete eligible hardware until 4:30 p.m., August 15, 2013. POSP will amortize the amount over a 12-month period (April 2013 to March 2014). Reimbursements will be within the cap of the $740 monthly maximum allowable amount. Invoices received for hardware purchases after August 15, 2013 will not be eligible for reimbursement.
3. POSP will reimburse each eligible physician in the clinic for 70% of the monthly recurring costs up to a maximum of $740 (including GST) in any given month.
4. To receive reimbursement, the clinic must submit a monthly VCUR 2006 Reimbursement Form which includes all of the incurred eligible monthly costs, the backup documents for the costs, and an allocation of the costs across the physicians in that clinic.
5. POSP will only reimburse costs for eligible physicians in the clinic.

POSP will accept invoices for the months of March 2013 to January 2014. Invoices must be submitted within six months of invoice date and no later than 4:30 p.m., February 15, 2014. In February 2014 POSP will complete reimbursement and pay out the estimated amount of eligible costs for the remainder of the year.

4. VCUR 2006 funding will end when the physician achieves Milestone 3 (Go-Live) with a VCUR 2008 EMR solution from a QSP. If the physician's contract with a QSP is terminated due to a material breach of the agreement on the part of the QSP, the physician may reapply for VCUR 2006 funding if the physician returns to their VCUR 2006 EMR. POSP will reinstate VCUR 2006 funding upon being notified that a material breach has occurred.
5. POSP will cease VCUR 2006 funding if a physician switches from their current VCUR 2006 EMR to a different VCUR 2006 EMR product in the same clinic. If a physician's VCUR 2006 EMR vendor is bought by another EMR vendor and the clinic implements a different EMR product, POSP funding will cease.
6. Physicians who join a POSP-funded clinic using a VCUR 2006 EMR may receive VCUR 2006 funding under the following conditions:

1. The physician must notify POSP and will be placed on the waiting list to be addressed on a first-come, first-served basis if funding and deployment capacity become available.
2. If the physician's turn in the waiting list comes up prior to the date of movement, the physician will be put on hold and POSP will follow up at the scheduled move date. If the physician is ready to move, POSP will determine if budget is available and transfer the physician's eligibility to the new clinic. If the physician is not ready to move, they will stay on hold and the physician must contact POSP when they are ready to move.
3. On October 15, 2013, all remaining movements on the waiting list will be processed if funding is available.
4. Physicians must be using the EMR with all paperwork complete and submitted by 4:30 p.m., February 15, 2014 to be eligible for funding to March 31, 2014.
5. If the physician is not currently enrolled in POSP, he/she must complete the Enrolment Form and sign the Letter of Agreement. Forms must be complete and submitted by 4:30 p.m., February 15, 2014 to be eligible for funding to March 31, 2014.
6. If the physician is currently enrolled in POSP, he/she must complete the Change Request Form.

7. Physicians who join or open a clinic that is not currently receiving POSP funding cannot apply for VCUR 2006 funding at that clinic, regardless of any funding the physician received at another clinic. The physician may apply to receive VCUR 2008 funding, subject to the requirements for funding.