Notice of Invoice-Based Reimbursement

November 25, 2009

The new VCUR 2008 electronic medical record solutions are now available, and the Physician Office System Program (POSP) is moving into a new program phase.

As per the Physician Office System Program Guidelines and your agreement with POSP, eligible physicians have received Level 2.0 grant funding of $740.00/month for their 48-month agreement period and on a month to month basis after that. This was to continue until such time as the VCUR 2008 electronic medical record solutions became available.

Now that the new solutions are available, POSP is providing notice that effective January 1, 2010, physicians using VCUR 2006 physician office system solutions and who are currently receiving grant funding of $740/month will be required to move to an invoice-based reimbursement system.

Note that physicians who are under 48-month grant funding agreements will be allowed to finish their agreement before moving to invoice-based reimbursement. All 48-month agreements will be completed by February 2010.

Under the invoice-based reimbursement model, physicians will continue to pay the full amount (100%) to their service providers. POSP will reimburse the physician for 70% of eligible invoiced costs, to a maximum of $740.00/month.

Eligible costs include:

• Hardware maintenance (Recurring maintenance to ensure the operation of all hardware, equipment and software)
• Physician office system software maintenance (Continuance of all software licences and service of the physician office system application)
• Office automation software maintenance (Continuance of all software licences and service of the physician office system application)
• Data centre services (Ongoing support and maintenance of the data centre including support of data hosting, physician office system application and office automation application hosting and the network link)
• Help desk support
• Internet service provider
• Backup services

To receive reimbursement, the clinic must submit a monthly cost reimbursement form (that will be posted to the POSP website prior to January 1, 2010) which requests:

• A list of the incurred monthly recurring costs.
• The backup documents for the costs.
• An allocation of the costs across the physicians in the clinic. (POSP will only reimburse costs for physicians participating in the program.)

Please contact POSP if you have questions or require assistance in submitting your invoices for reimbursement.

Phone: 780.452.1616
Toll free: 1.866.817.3875

Invoice-based reimbursement for your VCUR 2006 EMR solution will continue until such time as POSP funding becomes contingent on transitioning to a VCUR 2008 physician office system solution.

To learn more about VCUR 2008 EMR solutions, please contact your change management advisor, call the POSP toll-free number at 1.866.817.3875 or email.